ViTAL (Vanderbilt Center for Tobacco, Addiction, and Lifestyle) Research Programs Manager
Provide team leadership and manage the day to day execution of multiple and concurrent clinical, quality improvement, and research activities for the ViTAL Center. Be intimately involved with the development and forecasting of ViTAL projects and objectives. Manage progress of each ViTAL team member and effectively delegate work where appropriate to ensure goals of the Center are met. Work closely with the PI, junior faculty, and senior staff on Center projects. In all domains, effective delegation is expected to ensure timely completion of work and most importantly, to promote a culture in which all staff members practice at the top of their ability. The successful candidate will have demonstrated success in independently managing day-to-day operations of a research center, including day-to-day operations of clinical trials. PhD preferred, not required.
Draft and submit job descriptions, review applications, select candidates, conduct initial phone screening, interviews, and reference checks.
Oversight and Management:
Onboard, train, manage staff.
Kronos: review and approve timecards, rectify timekeeping discrepancies.
Perform mid-year and annual evaluations.
Coordinate and schedule trainings for new and current staff, including eSTAR, CITI, Tobacco Treatment Specialist certification, etc.
Draft and refine ViTAL Standard Operating Procedures (SOP's).
Orient staff to new/updated SOP's and ensure SOP's are followed.
Monitor and coordinate team schedules to ensure coverage across all ViTAL projects.
Work with individual staff members and HR as needed when performance is suboptimal.
Project management across all clinical, quality improvement, research projects and initiatives:
Assist PI in assigning project priorities, identify resources, effectively define and delegate tasks (that is, monitor and follow up to ensure completion).
Establish and maintain partnerships within and beyond VUMC, including national and international collaborators and entities.
Attend project meetings and lead meetings when appropriate.
Oversee administrative support staff to, schedule meetings, draft and circulate agendas and meeting minutes. For select projects, draft and manage meeting agendas.
Support Data Manager with REDCap and Access database builds, testing, finalization, data collection, and data management.
Electronic health record (StarPanel/EPIC): aid IT, Tobacco Treatment Service Clinical Personnel, and in the creation of inpatient and outpatient data capture forms, order sets, reference text and additional tobacco-related systems with the electronic health record (EHR), such as eReferral to state quit lines.
Work with Director and other team members to organize, interpret, and present clinical, quality improvement, and research data related to tobacco control. Familiar with Microsoft Word, Excel, Power Point, Visio.
Documents: Draft clinical and all research related documents including Tobacco Treatment Service (TTS) marketing materials, study protocols, informed consents, recruitment materials, questionnaires, PowerPoint slides, etc.
Budgets & Contracts:
Assist PI and Grants Manager in managing and monitoring budgets including facilitating assignment of expenses to the appropriate cost center.
Initiate and secure contracts with vendors/collaborators; utilize VUMC online contract management platform (PEER); create and register account in iLABs for Cores billing and invoicing.
Draft, acquire, and execute Data Use Agreements, license agreements, Memoranda of Understanding, Scopes of Work.
Grants & Manuscripts:
Assist with grant and manuscript preparation and submission, including managing overall timeline, drafting administrative components such as Budget Justifications, Consultant agreements, Foreign Components, etc.
Iteratively review submissions for proper formatting and overall content.
Apply working knowledge of PubMed, Google Scholar, and EndNote reference library.
Coordinate the registration, submission, and reporting of multiple ViTAL clinical, quality improvement, and research projects in the applicable electronic regulatory systems (ERA Commons, including NIH annual reports for all studies, Clinicaltrials.gov, IRB). This includes drafting and submitting applications, reports, continuing reviews, and amendments.
Attend seminars/workshops to become facile with IRB, Clinicaltrials.gov, REDCap, clinical research fiscal support services, etc.
Tobacco Treatment Specialist (TTS) Service Support:
Support Tobacco Treatment Service Clinical Personnel with facilitating delivery of evidenced based care and education to inpatients and outpatients, assist with EHR documentation such as refining smart text for standardized treatment protocols, facilitate medication orders with care teams and VUMC pharmacy for patients on protocols, procure equipment for clinical personnel, draft and implement SOP's for workflows, etc.
As needed, perform critical review of evolving medical literature pertinent to tobacco treatment in order to keep treatment protocols current. Synthesize information, create, maintain, and distribute health education information relevant to promoting hospital-wide tobacco control.
The Division of General Internal Medicine and Public Health is committed to caring well for those who entrust their care to us and to improving community health. A large and diverse Division within the Department of Medicine, we are aligned along ten Sections that include Ambulatory Medicine, Hospital Medicine, Medicine-Pediatrics, Palliative Care, Occupational Health, Student Health, Veterans' Health, Concierge and Executive Health, Walk-in-Clinics, and Professional Health and Wellness. Collectively the sections support our tripartite pursuit of compassionate, patient-centered health care, rigorous training of the next generation of physicians and impactful discoveries.
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Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.